📝 AA GUTS Business Meeting Minutes
Date: Sunday 10-5-2025
Chair: Lauren S
Secretary: Christian B
Location: Online Zoom (GUTS Room)
Format: Two-minute shares, two shares per topic
-
1) Opening
- Moment of silence for those still sick and suffering.
- Serenity Prayer.
- AA Preamble and Twelve Traditions read (Traditions by Gabi).
- Meeting logistics reviewed (voting & sharing limits).
2) Treasurer’s Report (Elle E)
- Period: September 2025; start of Q4.
- Beginning balance: $3,799.89
- Transfers in: $690.13
- Expenses cleared/pending noted:
- Late-clearing ORC expenses from Aug. ($12–$18 range cleared)
- September ORC: $80.78 and $77.74
- Area 12 Seventh Tradition contribution check cleared
- Registered agent (DE) corporate filing fees
- Monthly website boost fee
- Total September expenses: $614.95
- Pending ORC at bank cutoff: $104.15
- Ending bank balance (cash): $4,710.46
- Reserves:
- Prudent reserve: $1,000
- Tech reserve (monthly/yearly items; rolling)
- Zoom expenses reserved ($65 next month)
- ORC reserve status: Elle and Jason to coordinate a short halt (1–2 days) to complete final Q3→Q4 transfer.
Motions & Votes
- Add $1,444 to ORC for Q4 — PASSED (18 yes).
- Contribute $245 to each of the four supported areas for Q4 — PASSED (19 yes).
- Approve Treasurer’s Report — PASSED (19 yes).
3) Outreach Resource Committee (ORC) Report (Jason)
- Month in brief: Slower month; order volume down but steady service.
- Distributions: 14 medallions; 7 textbooks (mix of Big Books/12&12), including two plain-language Big Books.
- Newcomer access: Reminded that ORC email is announced in chat during 7th Tradition break; direct newcomers to request materials there.
- Discussion: How to better connect newcomers to ORC resources.
Motions & Votes
- Add an ORC blurb to the meeting script — FAILED (8 yes / 13 no).
- Add an ORC blurb + contact info to the website (front page / menu item with drop-down) PASSED (18 yes).
Notes/Next Steps
- Tech Team will place “Outreach Resource Committee (ORC)” as a website selection with a dedicated page; keep current email-based request flow.
- Consider (future steering item) a request form or GiveButter widget; no change now.
- Motion to close ORC report — PASSED (unanimous noted in room).
4) Tech Team Report (Elle & Gabi)
- Routine maintenance: plugin updates, minor user additions, typo fixes.
- Security: Ongoing protection against brute-force attacks; no incidents requiring emergency patches.
- New internal email (service members): techteam@aaguts.com (credentials to be shared directly with Tech Team members).
Motion & Vote
- Approve Tech Team Report — PASSED (21 yes).
5) GSR Report (Dennis & Kristen)
- Neurodivergent pamphlet proposal: Supported by District and Area; received by GSO (NY) for potential 2025 Conference agenda consideration. Thanks to Kristen, Adam, and team contributors.
- Literature updates:
- New pamphlet for Indigenous people.
- Language of the Heart – Anniversary Edition updates noted.
- Ongoing Spanish Big Book translation/process discussion and potential inclusion of native Spanish stories in future editions.
- General background on story rotations when editions update (164 pages remain intact; stories may change; Dr. Bob’s story traditionally retained; others not guaranteed).
Motion & Vote
- Approve GSR Report — PASSED (19 yes).
6) Sponsorship Workshop Report (Mark)
- Recent workshop series had modest turnout.
- Workshops paused through holidays; plan to restart in January.
Motion & Vote
- Approve Sponsorship Workshop Report — PASSED (21 yes).
7) Group Conscience Manual Update
- No new progress this month; awaiting Bentley’s notes and next working session.
Motion & Vote
- Approve update status — PASSED (19 yes).
8) Nominations & Elections
- Non-Steering Committee Thread Admin: Brit — PASSED (20 yes).
- Board Member: Brit — PASSED (21 yes).
- Steering Committee Member: Bentley — PASSED (18 yes / 1 no).
- Steering Committee Member (waive 3-mo service requirement): Justin F. -PASSED (18 yes / 1 no).
- Steering Committee Chair: Christian — PASSED (20 yes).
- Women’s Meeting Host: Donna — PASSED (14 yes).
9) Agenda Items & Decisions
- A) Sister (Sibling) Meeting Time Change
- Original suggestion: move sibling meetings to 6 pm PT / 9 pm ET to increase attendance before the marathon meeting.
- Amendment (Bentley): shift to 8:45–9:45 pm ET to allow a buffer for parking lot/fellowship and meeting setup.
- Decision: Adopt amended time (records reflect PASSED, 11 yes / 10 no).
Follow-up: Update verification request forms and any logistics impacted by the time change (Tech/Admin note from Gabi: this will take some time).
- B) GUTS Anniversary (5-Year) – Sunday, November 2
- Discussion of approach (themes, guest hosts, etc.).
- Motion: Revive prior anniversary planning thread/committee to coordinate. — PASSED (18 yes / 1 no).
- Action: Kristen to repost the existing thread for volunteers.
10) Additional Comments
- General appreciation for service; reminders to keep newcomer engagement strong.
- Clarified process focus during active votes (hands held until after vote completes).
11) Actions & Owners
Action
Owner(s)
Due / Notes
Coordinate final ORC transfer (brief purchase pause to settle balances)
Elle & Jason
This week
Add ORC section to website (front page + top menu item, blurb + contact email)
Tech Team (Elle/Gabi)
After content finalized
Maintain internal Tech email (techteam@aaguts.com); share credentials with team
Elle (with Gabi/Leona)
Immediate
Update verification forms & related logistics for new sibling meeting time (8:45–9:45 pm ET)
Tech/Admin
Requires edits
Repost Anniversary Planning thread and coordinate event
Kristen
Immediate
Provide notes for Group Conscience Manual workstream
Bentley
Before next work session
12) Adjournment
- Motion to close business meeting — PASSED (16 yes).
Meeting Adjourned — Thank you to all participants for your service and thoughtful contributions.
🛑 Meeting Closure