đź“ť AA GUTS Business Meeting Minutes
Date and Time: Sunday, November 2, 2025, 11:00 a.m. PST
Chair: Lauren S
Secretary:Â Christian B
Location: Zoom (virtual)
Opening and Introductions
- The meeting opened with the Serenity Prayer, AA Preamble, and 12 Traditions
Reports
  ORC Report – Jason W
- Activity was slow for two weeks, then picked up: 16 books and 9 medallions distributed (including a special 51-year medallion).
- Proposal to amend ORC prerequisites to include a laptop or tablet for spreadsheet access.
- Motion to approve ORC report: Passed.
  Tech Team Report – Gabi
- Website updates pending, including sibling meeting times.
- Issue: Sunday sibling meeting not listed on Intergroup site; responsibility for updates unclear.
- Clarification: Intergroup Representative is responsible for contacting Intergroup to update schedules.
- Plan: Clarify duties and assist Intergroup Rep as needed.
- Suggestion: Create a virtual folder with position descriptions, possibly linked on the website.
- Motion to approve Tech Team report: Passed.
  GSR Report – Dennis
- PAI (Pamphlet for Neurodivergent Members) supported at area/district levels; now before trustees for possible January conference inclusion.
- Box 459 newsletter highlighted with links to conference materials and flag ceremony.
- AAWS developing an audio plain-language Big Book and exploring affordable reprints.
- District and Area working on bylaws—highlights to be shared at next assembly.
- Discussion included pamphlet submission and accessibility of plain-language Big Book.
- Plan: Post newsletter and conference links in the group announcement thread.
- Motion to approve GSR report: Passed.
  Group Conscience (GC) Manual Update – Gabi
- All prior business meeting notes compiled into a single Google Doc for easier reference and organization.
- More volunteers needed to assist with updates and structure improvements.
- Plan: Clean up document, share view-only access, and eventually separate group consciences into a dedicated record.
- Motion to approve GC manual work-in-progress: Passed.
  Nominations and Elections – All
- Adam S. elected as LGBTQIA+ Contact List Coordinator and ORC member.
- Brit and Mary elected as Topics Coordinators.
Main Discussion Topics
  Host Alone in Meetings & Scheduling Challenges
- Issue: Hosts left alone in meetings, particularly late-night, causing stress and loss of chat functionality.
- Consensus: Meetings should continue even if imperfect; pausing meetings discouraged.
- Need identified: Broaden co-host pool, improve training, and increase enthusiasm among volunteers.
- Suggestions:
- Analyze service schedules to identify coverage gaps.
- Encourage flexible schedule adjustments.
- Reinforce adherence to availability commitments.
- Clarified Policies:
- Two-hour minimum availability (may be non-consecutive).
- Three no-shows in 30 days → removal from schedule (not required to be consecutive).
- Recognized need to better document and communicate policy enforcement.
Motions:
- All service members must update availability within 30 days or be removed from the schedule — Passed.
- If a host is alone, they may limit chat to host/co-host only for safety and manageability — Passed.
- Mandatory co-hosting each week — Rejected.
Plans:
- Announce availability update requirement.
- Clarify and enforce scheduling group conscience.
- Ensure training emphasizes roles and responsibilities
Additional Announcements
- GUTS Group 5th Anniversary celebrated.
- Hosts encouraged to share themed announcements during meetings.
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Key Action Items
- Amend ORC prerequisites to include technical requirements.
- Clarify and document Intergroup update responsibilities, support Intergroup Rep.
- Recruit volunteers for GC manual updates.
- Require all service members to update availability within 30 days.
- Implement and communicate host-alone chat policy.
- Continue recruiting and training new co-hosts, especially for late-night slots.
- Continue refining and documenting group conscience and service policies for consistency.
Meeting Adjourned — Thank you to all participants for your service and thoughtful contributions.
🛑 Meeting Closure